Beacon News June 27, 2007

Club Assembly

Review of board meeting June 18, 2007

Meeting called to order at 6:48 pm by President Elect Dan Barletta. President Rich Vogelzang chaired the meeting beginning at 7:05 p.m.

Opening Comments by President Elect Dan Barletta:

1. Introduced incoming BoD members effective July 1, 2007

2. Thanks to all who helped make the installation banquet a big success.

3. Reminder Greece Rotarian Dick Palombi passed away yesterday

4. Reminder Rosa Smith-Montanaro’s father-in-law passed away

Meeting Agenda – Approved as proposed

Minutes of April, 2007 Meeting

Motion Call: BOD accept the minutes: Rich Vogelzang

1^st motion to accept: Judy VanBramer; 2^nd motion to accept: Jim Gaudet

Vote: In favor: All; Opposed: None; Motion outcome: Passed

Treasurer’s Report

Financial report was reviewed by: Treasurer Del Smith

· Total Checking/Savings = $38,875.70

· Total Account receivable = $35.00

· Total Current assets = $38,910.70

· Total Assets = $91,166.13

· Total Current Liabilities = $82.00 (50/50)

· Equity (Fund Balance + Liotta + Moreas + Net Income) = $91,084.13

· Total Liabilities & Equity = $91,166.13

Call for Discussion of Financial Report: Rich Vogelzang

Motion Call: BOD accept Treasurer’s Report as presented: Rich Vogelzang

1^st motion to accept: Dan Barletta; 2^nd motion to accept: Joe Darweesh

Vote: In favor: All; Opposed: None; Motion outcome: Passed

Committee Reports

Attendance Committee - Andy Gray

1. No report was made since the club year is just beginning and data would not be meaningful until the end of the first Attendance Year quarter (end of July 2007).

2. Request for leave of absence for Chuck Scarpulla due to Business workload preventing Chuck from attending meetings. He is requesting a 3 month leave of absence from Greece Rotary. Leave effective Wednesday June 27, 2007 @12:15 pm. Chuck will be expected to help at fellowship events, etc.

Motion Call: BOD accept Chuck Scarpulla’s Leave of Absence as presented: Rich Vogelzang

1^st motion to accept: Keith Rockcastle; 2^nd motion to accept: Jim Gaudet

Vote: In favor: All; Opposed: None; Motion outcome: Passed

Club Service Committee - Brad Turner (Absent)

No report on June 18, 2007. The following items moved to July meeting

1. The Greece Rotary Member 2007 Christmas Party reservations are being confirmed at the Marriott for Friday December 7, 2007. Action: Brian Cacia

2. The Greece Rotary 2008 Ziti Dinner reservations must be confirmed with the Diplomat to formally reserve the date. Check NFL Super Bowl schedule to ensure no schedule conflict. Action: Ralph Annucci

Community Service Committee - Judie Van Bramer

1. Status update of WalMart $1000 grant for the Golf Tournament – Waiting for the check

2. Status update of Dictionary Project – No progress

3. Status update on Soap Box Derby car being driven once per year. The issue is a lack of parent or responsible adult to attend with the youth from St. Joseph’s Villa. Brian Cacia will see if a counselor from the Villa or a Greece Rotary Member would be willing to support this role to allow the car to be driven an average of once per month during the derby season. No Progress. Keith Rockcastle and Brian Cacia were requested to have a recommendation at the July meeting.

International Service Committee - Linda Blossom

1. Status of Nigerian Water Project – Progress is proceeding to plan. 2 schools have completed Phase 1. Other two schools to follow.

2. Status of possible funding for Ethiopian Literacy project identified by Ed D’Angelo. District Simplified Grant activity may be sought for $500. This project will be presented at a lunch meeting by a project representative. – No progress

3. Honduras Water Project (Rich DeAsis, Assistant District Governor Area 4 and immediate Past President of the Dansville Club) have expanded their project. A $1,000 check was presented to the project from Committee allocated funds.

Membership Committee - Dave Nagel

1. Membership count as of May 22, 2007 is 94.

2. 7 day letters were proposed for the following prospective members. If 7 day letter meets with successful results, inductions would be July 18, 2007

i. Robert Falvey

ii. Bridget Campbell

iii. Pamela Beaney

iv. Kirk Morris

Motion Call: Send 7 day letters: Rich Vogelzang

1^st motion to accept: Andy Gray; 2^nd motion to accept: Bill Gormont

Vote: In favor: All; Opposed: None; Motion outcome: Passed

Vocational Service Committee - Doug DeVey

No report on June 18, 2007.

1. Odyssey Interact Club has submitted their request for charter with RI and District 7120

Old Business – Items not addressed above in officer and committee reports

Action	Comments
Ziti Update	Status of plans for 2008 Ziti Dinner 6/18/07 - No action this month.
Children’s Christmas Party	Tom Lawson recommends a committee be formed to review the event. There are many factors to consider. Tom provided a guide document identifying the major issues facing this growing event. Tom recommends the review process be complete by April 2007 to allow for changes that may need to be made to ensure a successful 2007 event. 1/15/07 – No action this month 2/19/07 – Rich will convene the review committee. It will consist of him, Brad Shea, Sebastian Ciccariello and Judie Van Bramer. 3/19/07 - No action this month. 4/23/07 – Email communication occurring by Rich Vogelzang. 5/21/07 – In progress 6/18/07 – In Progress
Margaret Hare Brown Dinner	Treasurer Del Smith recommended that the board seriously look at the Margaret Hare Brown Dinner operations to eliminate any financial liabilities that may exist (present and future) as the funds pass through Greece Rotary Treasury. 2/19/07 - No action this month. 3/19/07 - No action this month. 4/23/07 – Rich Vogelzang will forward draft a letter to Angie Hucknell recommending that Greece Rotary ends active financial participation to avoid economic risk. He will forward to the Greece Rotary Board for review and comment before sending. 5/21/07 – Dianne Berardicurti will be the Greece Club representative to monitor the involvement. 6/18/07 – In Progress
RI Club Leadership Plan (CLP)	Greece Rotary Club begins operating under the new RI CLP for a trial period of one year beginning July 1, 2007. Dan Barletta will discuss our intent at the President-Elect Training in March 2007. Rich Vogelzang will roll-out plan to the general club at the lunch meeting on March 28, 2007. Dan Barletta will convene the 2007 Greece Club leadership team to plan for the trial period implementation. 2/19/07 - Dan Barletta will convene the 2007-2008 Greece Club leadership team on February 21, 2007 to plan for the trial period implementation. 4/23/07 – The leadership team met again on April 4, 2007 to continue planning cycle. 5/21/07 – A continuing follow-up meeting will be scheduled soon. 6/18/07 – In Progress
Rotary Foundation	PE Dan Barletta - Our club has no Annual funds contributions so far this year and none the last two years except for Paul Harris money for awards given at installation dinner. Permanent fund approx $6500 given Jim’s year, $8200 this year. Dan will ask District for printout of last few years for better review. And bring to next board meeting. Possible contribution from any excess funds in this year’s budget and possibly put it into future budget. 4/23/07 – In process. 5/21/07 – In process. 6/18/07 – In Progress
Mini Storage Unit for Club Property	Mini-Storage Climate controlled unit. Rich Vogelzang presented cost estimates for two different size units. Linda Blossom and Del Smith will make calls to contacts and see if they can get better price. 4/23/07 – No action this month. 5/21/07 – No action this month. 6/18/07 – No action this month.
St. Joseph’s Villa Funding Request	Discussion summarized to the following motion. Motion: $5,000 from unallocated funds will be assigned to St. Joseph’s Villa for the renovation of a room with a plaque recognizing the contribution, pending 30 day notice at club meeting scheduled for June 27, 2007. – Rich Vogelzang Results: 1^st motion to accept: Judy VanBramer; 2^nd motion to accept: Linda Blossom Vote: In favor: All; Opposed: None; Motion outcome: Pass
Greece Central School District Bridges Program	Tracy Wooden – Greece Central School District is looking for a $1,500 contribution to assist with the Bridges program for school youth. The program teaches basic business skills. After some discussion a motion was made to support at a $1,500 level with performance requirement reporting. Motion Call: Provide $1,500 through unallocated funds with the requirement to first obtain the measurability of success for last year 2006-2007. If measurability of success is favorable, then a check for $1,500 would be presented with the requirement to present results for the 2007-2008 year. - Rich Vogelzang 1^st motion to accept: Joe Darweesh; 2^nd motion to accept: Dan Barletta Vote: In favor: All; Opposed: None; Motion outcome: Pass
2007-2008 budget	Motion Call: Approve 2007-2008 draft budget - Rich Vogelzang 1^st motion to accept: Andy Gray; 2^nd motion to accept: Jim Gaudet Vote: In favor: All; Opposed: None; Motion outcome: Pass
Greece Rotary Restricted Funds Policy	Dan Barletta – Presented a comparison of Greece Rotary restricted funds policy to District 7120's policy. This will be reviewed at the July BoD meeting.
Greece Rotary Road Signs	Road sign update last sign is up on Long Pond Road. CLOSED.

New Business:

1) Barletta - Discussion about moving next year's Installation Dinner into month of May. Too many things going on in June. Probably weekend before Memorial Day would be my suggestion. After discussion, consensus was to keep the banquet in the month of June.

2) Barletta - Membership program informational only

a) Andy Velard letter to Rich Vogelzang and Dan Barletta regarding proposed management for club year 2007-2008 (See Attachment 1)

b) Update membership expectation form

c) New member proposal form

d) Discussion of Membership Chair Andy Velard

Summary – Dan Barletta will be working with Andy as he assumes the position.

2) Discussion of Greece Central Luncheon (See Attachment 2). Summary an $800 limit will be assigned this function for year 2007.

3) Donation to the Military Family Days Hosted by First Bible Baptist Church by Dan Barletta. This was sent to the Public Relations Committee for review and recommendation.

4) Committee Meetings have occurred during Greece Rotary Lunch Meetings – Following discussion complete agreement was to eliminate all committee meetings during luncheon meetings from 12:15 p.m. to 1:30 p.m.

5) Bill Selke Honorary Membership was reviewed.

Motion Call: Extend Bill Selke’s Honorary Membership into the 2007-2008 year. - Rich Vogelzang

1^st motion to accept: Bill Gormont; 2^nd motion to accept: Jim Gaudet

Vote: In favor: All; Opposed: None; Motion outcome: Pass

6) Barletta – Rino Pappano proposal for funds for Al Sigl center. After discussion, the motion was made.

Motion Call: In honor of 45 years of perfect attendance, a $250 donation will be made in Rino Pappano’s honor to the Al Sigl Center. - Rich Vogelzang

1^st motion to accept: Jim Gaudet; 2^nd motion to accept: Dan Barletta

Vote: In favor: All; Opposed: None; Motion outcome: Pass

Next BOD Meeting: July 16, 2007 at 6:30 p.m.