Beacon News June 25, 2008

 

  Club Assembly

 

Meeting called to order at 6:40 pm by President Dan

 

Opening Comments by President Dan Barletta: President Dan thanked this year’s board for it’s efforts this last year.  Together we accomplished a tremendous amount of things.

 

Treasurer’s Report

Financial report as of April 30, 2008 was presented by:  Del Smith

·         Total Checking/Savings = $42,478.34

·         Total Account receivable = $0

·         Total Current assets = $42,478.34

·         Total other assets (Scholarship and restricted cash fund) = $52,650.63

·         Total Assets =  $95,128.97

·         Total Current Liabilities = $979.50, $733.50 50/50 Raffle, $246.00 Foundation Jug

·         Equity (Fund Balance + Liotta + Moreas + Net Income) = $94,149.47

·         Total Liabilities & Equity = $95,128.97

 

Call for Discussion of Financial Report:  Dan Barletta

Discussion Highlights of Treasures Report:  A number of budgeted items paid this last month:  $1,600 to Diplomat for Ziti dinner, Installation dinner $1475.96, LPGA Putting contest $600.00 $75.00 for Joe Distante flowers, $427 for president’s club, bridge program $1500, $250 for Rotary pins for Buckman Elementary and Shipping of books to Ethiopia.  $6500.00 to Camp Haccamo, $1000 to Special need Soccer program, $1500 to St. Joes Villa, $500 to Greece library for speaker books $500.00 for new item Pirate Toy Fund.  $465 for RYLA student, $500.00 for Health Dept recertification for LPGA, and we received payment from District 7120 for grant for dictionary project.

 

The board reviewed report made by Treasurer Del Smith regarding estimated Receipts and Disbursements for remaining of 2007-08 year.  There will be estimated $10,000.00 excess beyond the usual $5000.00 carry over to next year.  This will go into Contingency Fund account for time being until more information received on cost of 50th anniversary project

Motion Call:  BOD accepts Treasurer’s Report and recommendation for excess funds as presented:  Dan Barletta

1st motion to accept: Rich Vogelzang; 2nd motion to accept: Linda Blossom

Vote:  In favor: All; Opposed: None; Motion outcome: Passed

 

Committee Reports  

Membership Committee – Reported By Dan Barletta

             The club stands at 91 members today.

The board reaffirmed its email decision to approve a Leave of Absence for Ray Pschierer due to his health problems. His leave would begin May 1st and last 6 months with possible review at that time.  The board hope all goes well for him and that he can return sooner..

            Motion Call:  Reaffirm LOA for Ray Pschierer:  Dan Barletta

1st motion to accept: Rich Vogelzang; 2nd motion to accept: Joe Darweesh

Vote:  In favor: All; Opposed: None; Motion outcome: Passed

           

Leave of Absence request from Bob Dyjak.  Bob Dyjak has requested 6-month leave of absence due to business constraints at Grace & Truth Park, which he manages.  He hopes to return ASAP as business allows.  There was discussion regarding his placement on board of directors.  He was elected last December to begin term in July.  It was decided that at July Board meeting new president Ed D’Angelo will propose Bob’s replacement for board spot.

 

Motion Call:  Grant LOA for Bob Dyjak effective June 1st for 6 month duration

            1st motion to accept: Rich Vogelzang; 2nd motion to accept: Judie Van Bramer

Vote:  In favor: All; Opposed: None; Motion outcome: Passed

 

            Attendance Committee Report; Completed for the year

 

Club Administration Committee - Brad Turner None

           

Service Projects – Brian Cacia

50th Anniversary

Ed & Brian talked again talked about the possible Gazebo/Band Shell project for 50th anniversary, the town has agreed with proposal to allow us to construct on Town Hall property if this become our 50th anniversary project. They are planning a committee meeting after Club Assembly to develop concepts of/for band-shell. Designs need to be developed so cost can be determined to see if it is possible and to get club’s support.

 

         Ed and Brad will go to Avon Rotary who originally sponsored the Greece Rotary almost 50 years ago.  They will try to open dialogue to see if joint event like a party can be accomplished.

 

 

Community Service Committee - Judie Van Bramer

Judie advised the board that Wegman’s is willing to do another food drive this November.  She is also looking into a intra-club food drive possibly in August

 

International Service Committee - Linda Blossom

Paperwork is in order, waiting for checks.  Victor- Farmington Sun oven goal was $60,000.00 they raised $67,000.00  $2000.00 came form our club. This donation will be used for our Foundation Challenge we had this year to match members contributions to RI Annual Funds program (21) and for members with better than 80% attendance (38).

 

Vocational Service Committee

            Scholarships have been given and we are working to arrange to have recipients attending an upcoming meeting.  We have 5 scholarships: Liotta (1000), Moraes (250), Vocational (1000), Avalon school at St. Joe’s( 500) and Hilton (1000)

 

Public Relations – Liz Richardson

                        None

 

 

Rotary Foundation – The District is still looking for a FAD  (Foundation Area Director for area 9)

 

 

Old Business – None

 

 

New Business:

            1. Schedule for next year’s board meeting passed around.

 

2. Rotary Wine Label contest has been extended until Sept 30th to give members more time to submit ideas.  Bottles will be labeled morning of next Ziti if needed.

 

3. Bill Reilich is seeking organizations interested in having organized drives for Hygiene products (soap, shampoo, shaving supplies, etc) for the troops. The BoD’s discussed the possibility of have one.

 

4. Dictionary Project phase two, Rotary received a grant from Joe Robach to fund the dictionary project for the next two years. We will purchase the dictionaries now and store them.

 

 

Adjournment:

 

Adjournment at 9:06 p.m.

Motion Call:  Adjourn BOD Meeting – Dan Barletta

1st motion to accept:  Linda Blossom; 2nd motion to accept:  Ed D’Angelo

Vote:  In favor:  All; Opposed:  None; Motion outcome:  Pass

 

Minutes taken and reported by Dan Barletta & Keith Rockcastle, Secretary

 

 

 

 

Board minutes Addendum

June 25, 2008

Emergency Board meeting to finalize and vote on Greece Rotary Budget for 2008-2009.

 

President Elect Ed D’angelo presented a revised budget document to the board members to review.  All Board members were present with exception of Joe Darweesh.  Motion made by Ed d’angelo to accept proposed budget as budget for upcoming year.  Motion seconded by John Zink.  Vote in favor: 14, against; 2, motion passed.

Budget document attached as PDF file to minutes.

 

 

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