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Beacon News August 1, 2007 |
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Kim Putman reporting Presiding Officer: President Dan Barletta
Guests: Ed McCormick- Rick Antelli Mary Sue France-Tracy Wooden Pam Beaney- Sue Edgett Vanessa Shea- Brad Shea
Visiting Rotarians: None
Birthdays: Andy Gray Rick Antelli Jeff McCann Brad Turner
Anniversaries: Bob & Maureen Dyjak John & Shannon Zink
Announcements: * Greece Little League sent Thank You for Rotary contribution. Funds to be used for uniforms, insurance, food, parking lot and restrooms. * Rich Vogelzang received a Presidential Citation Award from ROTARY INTERNATIONAL for “Leading the Way”. The certificate was signed by last year RI president Bill Boyd * August 10 - BOCES Fun in the Sun – needs 12-15 volunteers, either 9:30-11AM or 11AM-1PM. Tom Lawson will be providing more details. * Member Classification badge change will cost $3. see notes from board meeting
· Upcoming events: } August 9, 2007 Carnival Night at camp Haccamo } August 10th – BOCES Fun in the Sun Picnic } August 12 - Rotary night at the Rochester Red Wings [Sue Edgett/Jay Riley] } August 24 – Rotary Fellowship cruise, $30 per person, 6pm. } August 28 - Casino Night on Lake Ontario [Dan Richardson] on the Harbor Belle, food, } October 23 – Eastern City Dinner , RI president is the planned speaker } December 7 - Annual Christmas Party at the Marriott } December 12 – Boces Christmas Party. } January 27 - Ziti
Today’s Guest Speaker: Club Assembly: President Dan review the minute of the last board meeting.
Meeting called to order at 6:35 pm by President Dan Opening Comments by President Dan Barletta:1. Identified Excused BoD Members, Linda Blossom & Andy Gray 2. Thanked everyone for being on the Board 3. Will be setting up future agendas to be consistent with new leadership model. 4. Dan recommended that all committee and subcommittee reports be emailed to board members no later than the Friday prior to board meeting. Only updated new information would need to be brought to board meeting. This effort should shorten meeting length.
Minutes of April, 2007 MeetingDiscussion Highlights: There was a review of final financial condition regarding excess funds at end of last Rotary year. The contribution to the club’s contingency fund was $2,500.00, the commitment to St. Joseph’s Villa is $5000.00 pending club comment period. The contribution to Al Sigl Center in name of Rino Pappano is $250.00. The contribution to Greece Community Education Bridges program is $1500.00 pending discussion of student achievement outcome information to be provided by Tracy Wooden at this meeting. (See old business section). After these contributions made end of year carry over pending arrival of checks from Senator Robach for Golf tournament of $3000.00, $2000.00 for reimbursement from District 7120 for PR campaign. So carry over is approximately $5000.00. Nomination as Judy Van Bramer as DirectorBoard position vacated by Bill Gormont who is now Club VP. Per club bylaws Article 1, Section 3 – A vacancy in the board of directors or any office shall be filled by action of the remaining members of the Board of Directors at the direction of the president vacancies. Club President Dan Barletta directed the club to fill vacancy created by Bill’s new position by having Judie Van Bramer fill out his remaining term of two years. Motion Call: BoD to accept appointment: Dan Barletta 1st motion to accept: Ed D’Angelo; 2nd motion to accept: Bill Gormont Vote: In favor: All; Opposed: None; Motion outcome: Passed
Treasurer’s ReportFinancial report was reviewed by: Treasurer Del Smith · Total Checking/Savings = $14,853.78 · Total Account receivable = $35.00 · Total Current assets = $14,888.78 · Total Assets = $67,415.89 · Total Current Liabilities = $167.50 (50/50) · Equity (Fund Balance + Liotta + Moreas + Net Income) = $67,248.39 · Total Liabilities & Equity = $67,415.89
Committee ReportsAttendance Committee – Tracy Wooden1. Review of Attendance 2. Request for leave of absence for Kathy Voelkl. She is requesting a 3- month leave of absence from Greece Rotary. Leave effective July 18, 2007 @12:15 pm. Kathy is expected to pay dues and will be expected to help at fellowship events, etc.
Club Service Committee - Brad Turner Greece Rotary Ziti Dinner is scheduled for January 27, 2008 as presented by Joe Darweesh
Community Service Committee - Judie Van Bramer1. Status update of WalMart $1000 grant for the Golf Tournament – Waiting for the check 2. Status update of Dictionary Project – Grant held up ($5000 from Sen. Robach), Ban Barletta proposed that the club front money until Grant arrives. This is not to accede $3000 which should be enough to cover first year of three year program. Motion Call: BoD front Dictionary project money, not to accede $3000, until grant money arrives from Sen. Robach’s office: Dan Barletta 1st motion to accept: Larry Wills; 2nd motion to accept: Joe Darweesh Vote: In Favor: All; Opposed: None; Motion outcome: Passed 3. Soap Box Derby – Mark Scuderi reported back to Brian Cacia that the Greece Rotary Car was driven by Zack Hallet from St. Josephs Villa. There was a discussion regarding future use of car. The child driving the car needs adult supervision. St Joe’s cannot always provide this supervision. It has been suggested that any club member who has children ages 10-16 who has time to devote to 7 yearly events and pay approximately $100.00 for event registration be allowed to drive car. The car needs to be torn down and rebuilt before each event. Brian and Judie were going to provide more details at upcoming meeting. This item tabled until August board meeting.
International Service Committee - Linda Blossom (Excused) Dan Barletta presented Linda’ report she emailed to him.
International Service Report- 2006-2007 final report $900.00 – Shelter Box $1875.00 - Wheelchair Foundation 25 wheelchair/$75 each $500.00 – Ethiopia Reads – Greece Teacher Literacy project $750.00 – Polio Plus Partners – supplies: posters, coolers… $1000.00_ Honduras H2O project Total = $5000.00
Nigerian Water project: awaiting an update from Mushin Rotary club. Linda will be putting together a presentation about the completed project for our club and for others that contributed funding.
Membership Committee – Andy Velard1. Membership count as of July 18, 2007 is 94. 2. It was requested by Dan Barletta that all new club members who are inducted this year be mentored by a BoD member. The purpose would be to have another member of club besides the new member’s sponsor be involved in getting new member involved and assimilated into club. They would be responsible for calling new member to invite member to Rotary functions outside of regular weekly meetings. Get them involved in club’s good works. There are three new members to be inducted this week. It was suggested after President Dan took lead and volunteered to be one of first board mentors that the two missing board members Linda Blossom and Andy Gray be assigned as the other two board mentors for the next two new members. 3. Member Badge classification changes – in reviewing information for this year’s member directory. The format of which is slightly changes from previous years that many members may have new employment positions or were at some time in club’s past incorrectly classified as Senior Active, which is not a Rotary classification but a defunct rotary membership category. There are close to 40 members with changes. The board recommended that all new classifications be listed in new directory and any members who wishes to have badge change be charged a $3 fee for each requesting member
Vocational Service Committee – Diane Berardicurti1. The charter for Interact is in and will be scheduled for a September Meeting for presentation.
Old Business – Items not addressed above in officer and committee reports
Children’s Christmas Party – Tom Lawson recommends a committee be formed to review the event. There are many factors to consider. Tom provided a guide document identifying the major issues facing this growing event. Tom recommends the review process be complete by April 2007 to allow for changes that may need to be made to ensure a successful 2007 event. 1/15/07 – No action this month 2/19/07 – Rich will convene the review committee. It will consist of him, Brad Shea, Sebastian Ciccariello and Judie Van Bramer. made to ensure a successful 2007 event. 1/15/07 – No action this month 2/19/07 – Rich will convene the review committee. It will consist of him, Brad Shea, Sebastian Ciccariello and Judie Van Bramer. 3/19/07 - No action this month. 4/23/07 – Email communication occurring by Rich Vogelzang. 5/21/07 – In progress 6/18/07 – In Progress 7/16/07 – Judy Van Bramer will call Tom Lawson to review with BOCES. Joe Darweesh recommended setting a maximum number of attendees Note: as of 7/23/07 President Dan received email from Tom Lawson. BOCES Christmas Party scheduled for Ridgemont on December 12, 2007
Margaret Hare Brown DinnerTreasurer Del Smith recommended that the board seriously look at the Margaret Hare Brown Dinner operations to eliminate any financial liabilities that may exist (present and future) as the funds pass through Greece Rotary Treasury. 2/19/07 - No action this month. 3/19/07 - No action this month. 4/23/07 – Rich Vogelzang will forward draft a letter to Angie Hucknell recommending that Greece Rotary ends active financial participation to avoid economic risk. He will forward to the Greece Rotary Board for review and comment before sending. 5/21/07 – Dianne Berardicurti will be the Greece Club representative to monitor the involvement. 6/18/07 – In Progress
Rotary FoundationPE Dan Barletta - Our club has no Annual funds contributions so far this year and none the last two years except for Paul Harris money for awards given at installation dinner. Permanent fund approx $6500 given Jim’s year, $8200 this year. Dan will ask District for printout of last few years for better review. And bring to next board meeting. Possible contribution from any excess funds in this year’s budget and possibly put it into future budget. 4/23/07 – In process. 5/21/07 – In process. 6/18/07 – In Progress
Rotary Foundation Challenge7/16/07 – Discussed, for minimum of $100 donation to Annual Programs Fund, the club will match from the International Service Budget, a $50 max. The remaining of budgeted amount will be split equally among all members with 80% attendance and 12 months of membership. Linda Blossom is chair for district. Scheduled training session for lunch meeting in August. Motion call by Dan Barletta for proposal. Larry Wills made motion to approve proposal as listed above. Linda Blossom 2nd motion. Discussion none; vote- all in favor, none opposed. Motion passed
St. Joseph’s Villa Funding RequestDiscussion summarized to the following motion. Motion: $5,000 from unallocated funds will be assigned to St. Joseph’s Villa for the renovation of a room with a plaque recognizing the contribution, pending 30 day notice at club meeting scheduled for June 27, 2007. – Rich Vogelzang Results: 1st motion to accept: Judy VanBramer; 2nd motion to accept: Linda Blossom Vote: In favor: All; Opposed: None; Motion outcome: Pass 7/16/07 – Waiting for 30-day period for membership input and suggestions.
Greece Central School District Bridges ProgramTracy Wooden – Greece Central School District is looking for a $1,500 contribution to assist with the Bridges program for school youth. The program teaches basic business skills. After some discussion a motion was made to support at a $1,500 level with performance requirement reporting. Motion Call: Provide $1,500 through unallocated funds with the requirement to first obtain the measurability of success for last year 2006-2007. If measurability of success is favorable, then a check for $1,500 would be presented with last year 2006-2007. If measurability of success is favorable, then a check for $1,500 would be presented with the requirement to present results for the 2007-2008 year. - Rich Vogelzang 1st motion to accept: Joe Darweesh; 2nd motion to accept: Dan Barletta Vote: In favor: All; Opposed: None; Motion outcome: Pass 7/16/07 – Tracy reported outcomes from the Bridges program outlined in an email from the director of the program. 103 Bridges students enrolled in GED program all received some Customer Service instruction. 68 students completed 10 hours of Customer Service instruction. 9 students were assessed for National Professional Certification in Customer Service. 38 students received their GED.
Greece Rotary Restricted Funds PolicyDan Barletta – Presented a comparison of Greece Rotary restricted funds policy to District 7120's policy. This will be reviewed at the July BoD meeting. 7/16/07 – Dan Barletta proposed that the club’s be rewritten so context would be similar to contingency fund that District 7120 has would be similar. There was discussion about size of present fund of club and how large it should be. Presently context would be similar to contingency fund that District 7120 has would be similar. There was discussion about size of present fund of club and how large it should be. Presently fund is at $17500.00 and current policy only has minimum level no upper limit. This item tabled for further discussion at next meeting
New Business: 1) Barletta – Proposed having Paul Harris committee come up with a nominee for the Greece Community Partners Greece Volunteer of the Year. Dan to speak with committee chair Dave Nagel.
Next BOD Meeting: August 20, 2007 at 6:30 p.m. Hosted by: Tracy Wooden, 42 Briar Wood Lane
Greece Rotary Board of Director Emergency meeting July 18th
Board members present: Dan Barletta, Linda Blossom, Larry Wills, Del Smith, Brain Cacia, Judie Van Bramer, Joe Darweesh, Brad Turner, Bill Gormont, Rich Vogelzang, Keith Rockcastle, Tracy Wooden
President Dan called a special session of Board to discuss Dictionary Project. When he called to order dictionaries for 1st year of program, as instructed by board, he was informed that the cost for the same book would be going up on August 1st 17+%. This would add an additional cost of approximately $750+ to years 2 & 3. After discussion with Senator Robach’s office, they checked to see if there would be any problem with our grant for the project if we paid for all three years books now and waited for grant money to be release. There will be no problem with us receiving money from state. Also after discussion with club Treasurer Del Smith who advised club that funds to by books now are available, President Dan called for motion to purchase all book for 3 year program prior to Aug 1st. Bill Gormont made motion with Joe Darweesh 2nd. Motion discussion: none, Board vote: In favor – all in favor, none opposed. Motion passed.
50/50 Raffle: I didn’t catch who pulled the card….but it wasn’t the Ace of Diamonds.
Fining: Rick Antelli - $10 Jeff McCann - $10 Diane Berardicurdi - $2 Brad Shea - $10 Bridget Campbell - $5 Tracy Wooden - $10 Linda Blossom - $5 Bob Dyjak - $10 Joe Darweesh - $2 Roger Boily - $1- Tod Myers - $10 Hector Urena - $10 Andy Gray - $8 Dave Fischer - $3 Gil Cooper - $20 Dan Hedberg - $2 Dan Richardson - $5 Ralph Annucci - $12 Sabastian Ciccariello - $10 Michael Sofia - $5 Kim Putman - $8
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